CalMind Privacy Policy

Last updated: July 29, 2026

This Policy explains how CalMind collects, uses, shares, retains, and deletes personal information in the CalMind mobile application and on calmind.online. It also explains your privacy choices. It does not replace any just-in-time permission notice shown by your device or inside the App.

1. Controller and contact

CalMind is operated by Gaomi Fanxing Network Technology Co., Ltd. (高密市繁星网络科技有限公司), Dongbeixiang Cultural Development Zone, Gaomi City, Weifang City, Shandong Province, China. For privacy requests, email [email protected]. We may verify a request to protect the account and will use verification data only for that purpose.

2. Information we process

• Account and profile: name or display name, email address, account identifier, authentication data, language, region, goals, and preferences.
• Nutrition and health-related data: meal photos, foods, calories, nutrients, potential allergen results, dietary notes, weight, body measurements, activity, workouts, heart-rate readings, goals, and the reports or recommendations generated from them.
• Apple Health data: only the categories you authorize CalMind to read from or write to Apple Health, such as nutrition, activity, heart rate, or weight.
• Social and community data: profile details, friend connections, shared weight records, recipes, posts, comments, reports, and other content you choose to share.
• Device and service data: IP address, device and app version, operating system, language, timestamps, feature interactions, crash records, and security logs.
• Purchases and support: subscription status and transaction reference supplied by the app store; messages and attachments you send to support. We do not receive or store your full payment-card number.

3. Purposes and legal grounds

We process data to create and secure your account; analyze meals; maintain your history and daily dashboard; synchronize data you authorize; provide activity, heart-rate, friend and community functions; provide support; administer subscriptions; prevent abuse; troubleshoot and improve the service; and comply with law. Depending on your location, processing is based on performance of our agreement, your consent or explicit permission for health data, our legitimate interests in security and service operation, and legal obligations. You may withdraw consent at any time, but features that require the data may stop working.

4. AI analysis and health information

CalMind uses automated image and data analysis to estimate foods, portions, calories, nutrients, allergens, and trends. These outputs are estimates and do not make legal or similarly significant decisions about you. Photos may be sent to contracted computing or AI providers solely to return the requested analysis under confidentiality and data-protection terms. Do not rely on CalMind to diagnose, treat, or prevent a condition or to confirm that food is safe for an allergy.

5. Apple Health and device permissions

Apple Health access is optional and controlled in iOS Settings and the Health app. Revoking access stops future reading or writing but does not automatically delete records already imported into CalMind. Delete those records in CalMind or delete the account; data that remains in Apple Health must be managed in Apple Health. We do not use HealthKit data for advertising, marketing, or data-broker activities.

6. Sharing and disclosure

We disclose only what is necessary to contracted providers for hosting, storage, authentication, AI analysis, diagnostics, customer support, and subscription processing; to Apple or another app store for transactions; to other users when you choose to share; to professional advisers and a successor in a corporate transaction subject to appropriate protection; or to authorities when legally required. Providers may process data only for the contracted service and must protect it. We do not publish private weight or health records unless you deliberately use a sharing feature.

7. Sale, advertising, and website measurement

CalMind does not sell personal information or consumer health data, and does not share health or Apple Health data for cross-context behavioral advertising. The website currently uses Google Ads conversion measurement, which may receive cookie, device, and interaction information. Where consent is legally required, non-essential measurement should be activated only after that consent. You can use browser/device controls and any consent control presented on the site.

8. International transfers

CalMind is operated from China and service providers may process data in other countries. Those countries may have different privacy laws. Where a transfer mechanism is required, we use an available lawful mechanism and contractual, technical, and organizational safeguards. You may ask for information about the safeguards relevant to your data.

9. Retention and deletion

• Account and saved health, nutrition, activity, weight, and friend records: retained while your account or the relevant record remains active; removed from active systems when you delete the record or complete account deletion, unless retention is legally required.
• Meal photos and scan results: if saved to history, retained with that entry; a one-time scan is retained only as long as reasonably needed to complete and secure the analysis. Deleting the entry or account removes the associated saved photo and result from active systems.
• Community content: retained until you delete it or the account, subject to content already shared by others, safety records, and legal obligations. We will de-identify or restrict remaining copies where deletion is not technically or legally possible.
• Diagnostics and security logs: retained only for a limited period reasonably necessary for troubleshooting, security, fraud prevention, and legal claims, then deleted or aggregated.
• Support, consent, privacy-request, and transaction records: retained for the period needed to answer the request, prove compliance, resolve disputes, and meet tax, accounting, or other statutory duties.
• Backups: deleted data may remain temporarily in access-restricted backups until the ordinary overwrite cycle completes; it is not restored to normal use and is deleted if a backup is restored.

Account deletion is available in the App at Me → Account & Security → Delete Account and is described at Delete Account. Deleting CalMind does not delete data held independently by Apple Health, an app store, or content another user copied or reposted.

10. Your rights and U.S. state notices

Subject to local law, you may request access, correction, deletion, restriction, portability, or withdrawal of consent, and may appeal or complain to a regulator. We will not discriminate against you for exercising a right.

California residents may request the categories and specific pieces of information collected, correction, deletion, and information about use and disclosure, and may limit certain uses of sensitive personal information where applicable. CalMind states that it does not sell personal information and does not share it for cross-context behavioral advertising. Washington and other covered-state residents may exercise applicable consumer-health-data rights, including access, deletion, and withdrawal of consent. Send requests to [email protected]; an authorized agent may submit a request where permitted.

11. Security and children

We use access controls, encryption in transit where supported, restricted provider access, and monitoring appropriate to the sensitivity of health data. No system is completely secure. CalMind is not directed to children under 16. If local law permits use at a younger age only with parental consent, a parent or guardian must provide valid consent. Contact us if a child submitted data without authorization.

12. Changes and contact

We will post material changes with a new effective date and provide additional notice or obtain consent when required. Questions, complaints, and rights requests may be sent to [email protected]. You may also contact the privacy or consumer-protection authority in your place of residence.